Maximizing Savings Opportunities and Procurement's Strategic Value for CPOs
Saving money is not always about pinching pennies: advanced and data-driven insights enable you to identify real cost-saving opportunities, negotiate...
2 min read
Graphite Systems : 5/2/23 10:26 AM
Tail spend in procurement describes infrequent, low-value purchases that can add up significantly over time. These small purchases may include office supplies, maintenance and repair services, travel, and small equipment purchases.
The term "tail" refers to the end of a distribution curve with many small transactions.
Although tail spend usually represents only a small percentage of an organization's total spending, it can be complex and challenging to manage since it often involves many suppliers and thousands of transactions.
The exact definition varies from company to company and depends on your spend threshold.
Effective tail spend management is essential to mitigating risk (such as limited visibility, compliance issues, increased costs, and reduced quality) and ensuring your organization gets the best value for the money spent. Plus, it can help you save time in your procurement process, which offers significant savings. Yet, many procurement teams shy away from managing tail spend as it can be overwhelming due to the complexity of expenses.
Use the following steps as a basic guideline to help you:
Step 1: Identify
To identify your tail spend, you first need to define what it means in your organization:
Step 2: Categorize
You’ll want to adjust these categories of indirect spend items according to your needs.
Step 3: Allocate
Once you’ve categorized your items, you can allocate suppliers directly. Next, create a list of suppliers delivering only products and services in that category. Categorizing suppliers will streamline your workflow and make finding suppliers much faster.
Know where your money goes
Procurement optimization starts with being well-organized. Improperly managed tail spend opens your organization up to additional risk and unnecessary spending.
Here are four tips to help you save on tail spend:
Track your spending – Gain insight into your spending patterns and pinpoint areas where you can save the most money.
Manage supplier data – Always have the most up-to-date supplier information to save time.
Track performance – Identify low-performing, high-risk suppliers and prioritize those with proven and positive track records.
Leverage your spend data – Know how much and how often you spend with a supplier to negotiate and secure better procurement deals.
A report by the Boston Consulting Group estimates that using digital tools to manage tail spend can cut annual expenditures by 5% - 10% on average.
Graphite Connect is a one-of-a-kind supplier lifecycle and risk management solution that can help you better manage tail spend, mitigate risk, and get the most out of your supplier partnerships.
To learn more, request a demo of Graphite Connect here.
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